The novel Coronavirus has led governments of almost every country to mandate its citizens to practice social distancing. And with that, many private companies have resorted to switching to a remote working setup to keep their employees safe and the business still running. However, remote working isn’t a walk in the park. It involves a different set of rules that not everyone in the team is accustomed to. It is important that your firm is using cloud-based tools that can be accessed anywhere, using any device, to allow your team to work remotely when needed.
Switching to a remote work environment trains your business and its employees to function seamlessly, even when there isn’t a global pandemic, but doing so can be tricky especially if it’s your first time. This is especially true if your business location needs to be shut down in short notice. Without access to the company network, will you be able to deliver work to your clients as promised? To help you make a smooth transition to telecommuting, here are some tips for successful productivity and collaboration:
If you think about it, working remotely isn’t too different from working in a physical office. That said, it’s important that you establish clear guidelines to facilitate smooth collaboration and communication. It would be best if you agree on standard working hours, scheduled breaks, and the tools everyone will need to use for meetings, collaboration, and communication.
Set goals as a team.
Instead of zeroing in on what everyone is doing, focus on a certain set of goals that the entire team should be meeting. Before you begin remote working, schedule a meeting and agree on the work output and deliverables everyone is expected to accomplish for the day, for the week, and for the month. That way, even if everyone is distributed, there is still a common goal they’re actively working towards.
When it comes to remote working, it’s always better to over-communicate than under-communicate. In fact, you should keep in mind that communication is the most critical asset. Since you’re no longer within close proximity to each other, it’s wise to schedule regular meetings to discuss progress, milestones, and setbacks. It’s easy for the team to feel isolateds when working at home, so constant interaction and engagement can give everyone a sense of inclusion even while away from the office.
Offer support to everyone.
We’re currently living in stressful times. As a manager, make an effort to empathize with your team to make them feel valued. Make sure to check in with them frequently to see how they’re doing. Show that you are supportive by helping them meet their targets rather than micromanaging about their progress.
Encourage people to create a home office.
With no access to a physical office, the team should make do with what they have at home. Encourage your team to set up a temporary office in their living spaces, perhaps in a spare bedroom or an isolated corner. This will help them separate their work life from their home life, facilitating for peak productivity.
Make sure everyone in the team has access to productivity tools.
Last but not least, make sure that everyone in the team has access to tools that will help them accomplish their goals. This includes a steady internet connection, task management apps, video and text-based messaging software, headphones and mic, and any other tool your company uses to run efficiently. These tools and tech are integral to the success of everyone in the team, allowing you to reach your bottom line. Should you need access to an accounting tool that helps you get more done and establish better client relationships, get in touch with us.
MyFirm360 offers a streamlined interface to improve your efficiency. On top of managing workflows, it lets you upload and edit documents to be sent directly to clients, as well as allow you to track time easily for billing and payroll purposes. Best of all, it’s all integrated into one intuitive platform so you won’t have to jump from program to program. Even without the threat of a global pandemic looming overhead, your team will thank you for the opportunity to work remotely on occasion. Get in touch with us to see how you can be ready for remote work at a moment’s notice.