Allow us to introduce you to the latest and greatest planning tool: time blocking! Time blocking is a highly efficient scheduling method used to boost productivity. It’s done by blocking out periods of time to focus solely on specific tasks, big or small. Using this method, a 60 hour work week can quickly turn into a 40 hour work week if you’re well organized. Time blocking is incredibly useful during times like these, when hours and days seem to string together. And all those extra hours you’ve saved? Those can now be put towards doing things you enjoy outside of work. Save time, make time and increase your productivity with a few simple tips.
What Is Time Blocking?
Time blocking is done by blocking out periods of time to focus solely on specific tasks, big or small. It all starts with 15-20 minutes at the beginning of each day or the week to plan out your time, designating periods of time for certain tasks. These tasks can be anything. These blocked out times are meant to be entirely spent on the job at hand. In today’s digital age of endless distractions, time blocking is useful in ensuring uninterrupted progress sessions.
How Do I Do This?
It all starts with a to-do list. Here are some tips to get you started:
Minimize Meeting Minutes
Board meeting? More like bored meeting. How many hours of your life do you think you’ve spent thinking to yourself, ‘This could’ve been an email”? Make the most out of everyone’s time by planning and executing structured meetings. Meetings can start with a period blocked out for friendly conversation, and then after a brief catch-up you can smoothly dive into business. During the meeting, use a list of topics that need to be covered and block out time for each topic accordingly. This will help you stay on track and ensure you’re able to get through everything on time. Consider distributing an outline ahead of time of topics and points of discussion that will be covered in the meeting, so your staff and team members can prep, too. Organizational practices like these will keep the ball rolling in a friendly and efficient manner.
You’ve Got Mail!
Questions, follow ups and check-ins never cease! People have different ways of dealing with their inboxes. Some let emails build up forever, and others prioritize responding immediately. A change in your approach can change your whole week. Designate time throughout the day to check your inbox and reply to emails. Jory MacKay of RescueTime calls this “single-tasking.” According to Jory, single-tasking, meaning focusing on one task at a time — can boost your productivity by up to 80% when compared to multi-tasking. This applies to more than just email. Blocking out time specifically for tidbits like inbox organization will minimize the distractions throughout the day, allowing you to be more productive overall.
“But This Won’t Work in my Field”
Different jobs have different requirements. For some, days may need to be more flexible than others. Only you can say how detailed your daily time blocking can get. It might seem tricky and tedious at first, but most of the work is just in getting started. You’ll see results in no time at all. Once you’re comfortable with this new way of scheduling your days, you’ll find you have a lot more time to do things you love. It’s worth a try!
Firm360 software was made for accountants, by accountants — we understand your firm’s struggles. We believe that accounting practices can be done more efficiently, which is why we’ve come up with various tools to help you achieve that. Try our accounting firm management software tools today!