Over the years, the ways in which accountants measure, process, and communicate the financial information of economic entities continue to evolve. Because of the improvements to cloud storage technology, accountants worldwide can now gain remote access to data, process it, and provide real-time insights to executives. These improvements have enabled accountants to grow from data processors to provide informed projections that impact businesses.
The next logical evolution of this cloud-based accounting process is collaborative accounting, and your accounting firm stands only to benefit from it. With the right accounting workflow software, your firm will drive down costs, streamline workflows, and provide accurate reports that you can use to further optimize your processes.
In this article, we will share four benefits that collaborative accounting offers for your business:
When done right, collaborative accounting streamlines workflows by having every stakeholder work on a project simultaneously without having them in the same room. There’s no more need to wait around as your document gets printed, moves from office to office, and is commented on by stakeholders. Collaborative accounting encourages real-time communication to reduce potential errors down the line. Meanwhile, the reduced need for physical copies also drives down costs in the long run.
Mounds of paperwork are a hassle for anybody, but it is especially time-consuming for accountants who are dependent on good data to do their work. Every misplaced paperwork can translate to wasted hours and worse or even wrong business projections.
Because collaborative accounting takes place on the cloud using software, important documents are easier to track, and access is available anywhere you choose to have it. Also, team members will no longer have to search around to find missing reports, and clients can stay in their own offices while waiting for your next report.
The downside of using physical paper is that it relies on people to keep it confidential. Software changes that by employing secure data protection protocols. While document management systems will have security features, software designed for collaborative accounting will have even more stringent requirements to protect confidential financial data. For instance, a robust workflow management system will enable you to monitor who has seen and read your document and limit user access based on a need-to-know basis.
Making sure that every team member is working at the same pace is a paramount concern for accountants working with a deadline. Collaborative accounting, though highly efficient because of cloud storage technology, will still depend on the working ethics of the people who use it. This is why good software designed for collaborative accounting should include time tracking software as a way to keep track of schedules and deadlines. This essentially helps accountants have better visibility of which projects should be prioritized, and help them manage their time more efficiently.
While collaborative accounting as a concept can potentially disrupt the industry, it will still rely on robust software to implement its vision. Furthermore, it is only as good as the software used to do it, so you should take your time and assess how an accounting management system software can truly serve you and your clients’ needs.
Firm 360 offers a professional cloud-based accounting workflow software designed to assist accountants worldwide streamline their work. Get in touch with us today to see how we can help!