How Practice Management Software Can Streamline Your Daily Workflows - Part 2

April 11, 2023

Running an accounting firm in today's fast-paced, technologically-advanced business environment requires not only top-notch financial expertise but also efficient workflows and processes. To keep up with the demands of clients and stay ahead of competitors, firms need to continuously streamline their operations. This is where practice management software comes into play. This type of accounting workflow software is designed to help accounting firms manage their daily tasks, collaborate with team members, and serve clients better. Let's continue our discussion on how beneficial practice management software is, especially in streamlining your firm's workflows and improving overall efficiency.

Enhancing Decision-Making

Practice management software can significantly improve the decision-making process within your accounting firm. By providing a centralized platform that consolidates all essential data, team members can access critical information in real time. This allows for more informed decisions to be made quickly, thus improving the overall efficiency of your firm. Additionally, practice management software often includes reporting and analytics features that enable you to track key performance indicators (KPIs) and identify areas for improvement.

Identifying Bottlenecks

Practice management software allows accounting firms to easily identify bottlenecks in their workflows. Bottlenecks are the points in a process where work gets slowed down or stalled, affecting overall efficiency. By providing an overview of all tasks, deadlines, and team member workloads, the software helps you quickly pinpoint areas that need improvement. You can then analyze these bottlenecks and take steps to address them, such as reallocating resources, setting priorities, or even automating specific processes. This proactive approach to identifying and resolving issues leads to smoother operations and increased productivity, resulting in better service for your clients and a more efficient accounting firm overall.

For example, the software may identify that certain tasks are taking longer than expected or that there are too many steps involved in a process. With this information, you can make data-driven decisions to optimize your workflows, such as automating repetitive tasks, reassigning responsibilities, or streamlining communication channels.

Closely Monitoring Your Billable and Non-Billable Hours

Closely monitoring billable and non-billable hours is crucial for accounting firms to ensure profitability and improve time management. Practice management software provides a comprehensive view of all billable and non-billable activities, making it easier for firms to track and analyze their time allocation.

By monitoring your billable hours, you can determine if your team is meeting its billing targets and identify areas where you can potentially increase revenue. This information can also help you set more accurate billing rates and project estimates, leading to better client satisfaction and improved cash flow.

On the other hand, monitoring non-billable hours helps you identify tasks that consume a significant amount of time but do not contribute directly to revenue generation. This insight allows you to make informed decisions about reallocating resources, improving processes, or even outsourcing certain tasks to ensure that your team focuses on high-value activities.

Making Informed Staffing Decisions

Making informed staffing decisions is essential for accounting firms. Practice management software gives you access to comprehensive employee data, allowing you to track the activities and performance of your staff members and analyze their productivity.

This information can help you make better decisions when it comes to hiring, training, and assigning work. You can also use it to determine the right mix of skills and resources for specific projects and make sure that you have the right team in place to ensure a successful outcome.

Improving Your Future Cost Estimations

Practice management software can help improve your future cost estimations. The software can help you track your actual costs, analyze trends, and create detailed estimates for future projects. This information can be used to create more accurate estimates and budgets that help you better manage your resources. The software also allows you to quickly compare estimates to actual results, allowing you to make adjustments or take corrective action as needed. With improved cost estimations, you can better manage projects and improve profitability.


Overall, practice management software can provide great benefits to an accounting firm. It can help streamline workflows, automate manual tasks, increase productivity, and improve client communication. With all the benefits that practice management software can provide, it is no wonder why so many accounting firms are turning to this technology to help streamline their day-to-day operations.

Now that you know just how crucial practice management software is to an accounting firm’s success, why not try Firm360? Firm360 is a comprehensive and intuitive practice management software solution designed to give you the tools and features you need to stay organized and on top of your clients’ needs. From client management to document storage, Firm360 has you covered. Try it today and see how it can help your accounting firm work smarter.

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