How to Juggle a Heavy Workload Without Affecting Quality
February 11, 2021
Nothing is more frustrating than realizing it's crunch time when it's too late. Tax season is the busiest time for accounting firms, and for this reason, you can't allow any room for mistakes. During this hectic time, firms deal with a hefty workload that could sometimes deem unmanageable. So how do you deal with this?
If you see your team struggling with completing tasks, consolidating client and project information, and see more errors than usual, take this as a sign that you need to make changes in your workflow. Working in a stress-induced environment won't only lead to more mistakes and poor quality output, but it can also affect the satisfaction of your client.
Fortunately, it' isn't too late to make improvements in your accounting firm's workflow. Firms are beginning to integrate workflow management software, such as Firm 360, as well as practicing healthy work management techniques in the workplace.
Here's what your firm can start doing to manage heavy workload without affecting the quality and performance of your team:
1. Gather All Necessary Documents in Advance
One of the reasons accountants feel like they're pressed for time is because they're cutting it too close to the deadline. A great way to deal with this is by being proactive about setting deadlines and continuously evaluating clients' cut-off dates.
Doing this will put your firm and your clients in a win-win situation, saving more time and eliminating unnecessary stress. The key to keep this going is by regularly sending follow-up reminders to clients to ensure that they submit their documents on time.
Fortunately, Firm 360 can help you manage your clients and improve customer relations and support, all in one powerful and effective software.
2. Consider What Your Staff Needs and What They Can Handle
Sure, you have a dream team behind you, but wearing them down can affect how they perform in adverse ways. To prevent this from happening, it's vital to assess your staff's needs to tackle tax season.
Besides that, you also need to be aware of how much workload each team member can handle. This way, they can properly focus on the tasks they need to accomplish without worrying about a plethora of other requirements that could significantly affect their performance.
3. Keep Up With Tax Legislation Changes
Staying up-to-date with the changes in the tax legislation can be quite tricky; however, it's extremely necessary.
Since keeping up with compliance management and changes to tax legislation can be arduous, you can always seek assistance and outsource client accounting services or client advisory services.
By doing this, you take off some weight from your team, allowing them to efficiently manage their work.
4. Utilize a Cloud-Based Software
We're now living in a fast-paced, ever-evolving digital age, and it's only right to adapt to these changes. It might sound scary at first — shifting your workflow to a digital landscape — but trust us, it's one of the best things you'll do for your team.
Using a cloud-based, CPA practice management software, such as Firm 360, will eliminate labor-intensive and repetitive tasks, allowing your team to focus on what truly matters. Utilizing effective management software will improve the flow of your hectic work environment and relieve your team from tiresome work, ultimately improving their performance.
The Bottom Line: Improve the Way Your Team Works and Incorporate New Strategies to Make It Better
It's not too late to make changes in your accounting firm's work environment. By following these top four tips and incorporating CPA practice management software, your firm will continue to flourish, even during the chaotic tax season.
How Can We Help You?
If you're looking for a CPA practice management software, Firm 360 is exactly what you're looking for. Our management software helps you monitor your team's workflow, manage documents, improve customer relations, and more. Book a demo today!