Comparing Practice Management and Accounting Software

February 9, 2023

As technology has advanced and evolved, the accounting industry has seen vast improvements in software capabilities. In the past, traditional accounting was done by hand, but today many accounting firms have the choice between using accounting software or practice management software when creating reports and managing clients. For some firms, the choice between the two may be straightforward, but for others, it can be more complicated. Here, we discuss the differences between accounting software and practice management software for accountants.

Understanding Accounting Software

Accounting software is a program that can be used to create and manage financial records. With this type of software, users can create and keep track of their customers, sales, payments, and expenses. The software can also be used to calculate payroll taxes and generate financial reports. It is particularly useful for businesses that do not have access to an in-house accountant or bookkeeper.

Understanding Practice Management Software

An accounting practice management software (PMS) is a suite of tools and applications that can be used to effectively manage a business or professional practice. The software is designed to be a one-stop shop for organizing, managing, and tracking client data, managing billing, creating reports, and more. With PMS, firms can save time and money while also becoming more efficient and productive.

The Key Differences

Although both accounting software and practice management software can help businesses manage their finances and client data, there are some key differences between the two. 

  • Data Collection: When it comes to data collection, accounting software usually focuses on collecting financial data. PMS, on the other hand, collects both client and financial data. As such, it can be a more comprehensive tool for managing the business. 
  • Functionality: Accounting software allows users to calculate taxes, manage payroll and bank accounts, track expenses, manage invoices and recurring payments, create financial statements, and ensure compliance with regulatory requirements. PMS, on the other hand, has additional features such as practice analytics, case management, reporting systems, time tracking, and client portals.
  • Pricing: Accounting software is typically more affordable than PMS, as it is designed to provide only the necessary features. PMS is more expensive, as it has additional features and capabilities.

Which to Choose?

To determine which software is best for your firm, it's vital to consider the size of the company and its needs. If the company is small and does not need all of the features of PMS, then accounting software may be the better option. On the other hand, if the business is large, or needs more comprehensive data management and reporting tools, then PMS might be the best choice.

Here's another perspective: PMS may be the best option if you are looking for a comprehensive solution to manage all aspects of your business. However, if you are looking for a simple, cost-effective solution to manage your finances, then accounting software may be the better choice.


In the end, it is important to research both options, and decide which software is the most suitable for the company. While both accounting software and PMS can help businesses manage their finances, it is important to choose the right software to ensure the company is running smoothly and efficiently.

No matter the size of your firm, it's important to choose the right software for your needs. Firm360 is an efficient and streamlined platform that offers both accounting software and PMS so you can get the best of both worlds. It's the ultimate accounting practice management software that can help you manage your finances, as well as customer relationships, project management, and more. Check out Firm360 today to see how it can help your firm succeed!

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