Time and Billing Software for Accounting Firms: Firm360 Demo
Most accounting firms bill clients in more than one way, yet many still rely on separate systems for tracking time, managing WIP, and sending invoices. When time and billing aren’t connected, entries slip through the cracks, write-downs go untracked, and it’s hard to tell which engagements are actually profitable.
Firm360 is a practice management platform for accounting firms that includes built-in time and billing software. Time tracking, WIP, invoicing, client payments, and QuickBooks Online sync all live in one system. It supports hourly, flat fee, retainer, progress, and value-based billing, so your firm can bill every client the way you already do.
In this demo, Andrew Rolin, Account Executive at Firm360, walks through the full process, from the first time entry to the final payment.
What you’ll see in the demo
Time tracking
- Time Tracking Anywhere: Start a timer or add time manually from your dashboard or any project. When you track time within a project, the client, project, billing category, and billing type fill in automatically.
- Task-Level Time Tracking: Log time down to the task level and compare actual hours to budgeted hours, so you can spot overruns before they hurt margins. Firms can choose whether task-level entry is required.
- Multiple Timers and Bulk Entry: Run several timers at once, and fill in a week of missed time in one step. This is a favorite for busy partners.
- Billable vs. Non-Billable Visibility: See billable and non-billable hours side by side in every timesheet.
Billing and WIP
- Every Billing Model Supported: Bill hourly, flat fee, retainer, progress, or value-based engagements, and track time on all of them to measure realization and profitability.
- Flexible Billable Rates: Set rates by billing category, billing type, project, staff member, or client.
- WIP in One View: The billing dashboard shows all un-invoiced work. You can filter it by partner, client, office location, and more, and review billing history before you invoice.
- Real-Time Write-Ups and Write-Downs: Adjust line items and see the difference from WIP as you work. You can write off entries or carry WIP over to the next invoice.
Invoicing and payments
- Customizable, White-Labeled Invoices: Roll up line items by category, type, project, or staff member, add a time breakdown page, and send invoices with your firm’s logo.
- Automated AR Collection: For flat fee clients, Firm360 generates the invoice and clears WIP automatically when payment is collected. One-off services can be added as separate line items.
- Online Client Payments: Clients can view and pay every open invoice, across all of their entities, from one client portal.
- Two-Way QuickBooks Online Sync: Invoices and payments sync to QuickBooks Online automatically, so there’s no double entry.
Why accounting firms choose Firm360 for time and billing
Managing partners often tell us time and billing is the feature that tipped their decision toward Firm360. The difference is that it was built by accountants who know that no two firms bill the same way. Firm360 is flexible enough to handle any engagement type and simple enough that staff actually use it. Because it connects directly to project management and the client portal, it doesn’t add another system for your team to manage.
Frequently asked questions
What billing methods does Firm360 support?
Firm360 supports time-based billing, flat fee or fixed fee billing, retainers, progress billing, and value-based billing. Firms can track time on any engagement, including flat fee clients, to measure realization and profitability.
Can staff track time at the task level in Firm360?
Yes. Firm360 tracks time down to the task level and compares actual hours to budgeted hours. Firms can make task-level time entry optional or required.
Can I set different billable rates for different staff members?
Yes. Billable rates can be set by billing category, billing type, project, staff member, or client.
How does Firm360 handle WIP and write-downs?
The billing dashboard shows all un-invoiced WIP. When you create an invoice, you can write line items up or down and see the difference from WIP in real time. You can also write off entries or carry WIP over to the next invoice.
Can Firm360 automate billing for flat fee clients?
Yes. With automatic AR collection, Firm360 generates the invoice and clears WIP when the client’s payment is collected, while still tracking time for profitability.
Does Firm360 integrate with QuickBooks Online?
Yes. Firm360 has a two-way sync with QuickBooks Online. Invoices and recorded payments are pushed to QuickBooks Online automatically.
Can clients pay their invoices online?
Yes. Clients can view open, overdue, and paid invoices for every entity they’re connected to, and pay directly through the Firm360 client portal.
See Firm360 time and billing with your firm’s engagements
Every firm bills a little differently. Book a demo, and we’ll show you how Firm360 fits the way yours does.
